KPI queries

Documentation Workfront Workfront Guide

Last update: Mon Mar 10 2025 00:00:00 GMT+0000 (Coordinated Universal Time)

Topics:
Reports and Dashboards

CREATED FOR:

User

You can use the queries in this article to create data visualizations similar to those in Enhanced Analytics.

IMPORTANT

Queries will produce similar results to those shown in Enhanced Analytics, but they may not match exactly.

Prerequisites

Before you begin, you must

Establish a connection with your Business Intelligence (BI) tool:
1. Create a reader account or connection for Snowflake
2. Establish a connection to Workfront Data Connect

Once you establish a connection, you can use the queries in this article to extract and visualize data.

Projects completed

The Projects completed KPI shows how many projects within the filtered time period have been completed, as well as how the percentage increased or decreased since the previous time period.

You can also see the number of projects completed in the previous time period, as well as the number of days in the previous time period.

KPI projects completed

Query

WITH completedProjectsInRange as (
    SELECT
        COUNT(t0.PROJECTID) as PROJECT_COUNT
    FROM PROJECTS_CURRENT t0
    WHERE t0.ACTUALCOMPLETIONDATE >= '2025-01-01'
        AND t0.ACTUALCOMPLETIONDATE <= '2025-01-31'
), completedProjectsPreviousRange as (
    SELECT
        COUNT(t0.PROJECTID) as PROJECT_COUNT
    FROM PROJECTS_CURRENT t0
    WHERE t0.ACTUALCOMPLETIONDATE >= '2024-12-01'
        AND t0.ACTUALCOMPLETIONDATE <= '2024-12-31'
), rawChange as (
    SELECT
        (a.PROJECT_COUNT - b.PROJECT_COUNT) as CHANGE_FROM_PREVIOUS_PERIOD
    FROM completedProjectsInRange a, completedProjectsPreviousRange b
), percentChange as (
    SELECT
        CASE
            WHEN a.PROJECT_COUNT = b.PROJECT_COUNT THEN 0.00
            WHEN b.PROJECT_COUNT > 0 THEN ((a.PROJECT_COUNT - b.PROJECT_COUNT) / b.PROJECT_COUNT * 100)
        END AS PERCENT_CHANGE_FROM_PREVIOUS_PERIOD
    FROM completedProjectsInRange a, completedProjectsPreviousRange b
)
SELECT
    a.PROJECT_COUNT,
    b.PROJECT_COUNT as PREVIOUS_PROJECT_COUNT,
    c.CHANGE_FROM_PREVIOUS_PERIOD,
    d.PERCENT_CHANGE_FROM_PREVIOUS_PERIOD
FROM completedProjectsInRange a, completedProjectsPreviousRange b, rawChange c,
percentChange d

Projects completed on time

The Projects completed on time KPI shows the percentage of projects within the filtered time period that were completed on time, as well as how the percentage increased or decreased since the previous time period.

You can also see the percentage of projects completed on time in the previous time period, as well as the number of days in the previous time period.

KPI projects completed on time

WITH completedProjectsInRange as (
    SELECT
        COUNT(t0.PROJECTID) as PROJECT_COUNT
    FROM PROJECTS_CURRENT t0
    WHERE t0.ACTUALCOMPLETIONDATE >= '2025-01-01'
        AND t0.ACTUALCOMPLETIONDATE <= '2025-01-31'
), completedOntimeProjectsInRange as (
    SELECT
        COUNT(t0.PROJECTID) as PROJECT_COUNT
    FROM PROJECTS_CURRENT t0
    WHERE t0.ACTUALCOMPLETIONDATE >= '2025-01-01'
        AND t0.ACTUALCOMPLETIONDATE <= '2025-01-31'
        AND t0.PROGRESSSTATUS = 'ON'
), percentOntimeProjects as (
    SELECT
        CASE
            WHEN a.PROJECT_COUNT = 0 THEN 0
            ELSE ROUND(b.PROJECT_COUNT/a.PROJECT_COUNT) * 100
        END as ONTIMEPROJECTPERCENT
    FROM completedProjectsInRange a, completedOntimeProjectsInRange b
), completedProjectsPreviousRange as (
    SELECT
        COUNT(t0.PROJECTID) as PROJECT_COUNT
    FROM PROJECTS_CURRENT t0
    WHERE t0.ACTUALCOMPLETIONDATE >= '2024-12-01'
        AND t0.ACTUALCOMPLETIONDATE <= '2024-12-31'
), completedOntimeProjectsPreviousRange as (
    SELECT
        COUNT(t0.PROJECTID) as PROJECT_COUNT
    FROM PROJECTS_CURRENT t0
    WHERE t0.ACTUALCOMPLETIONDATE >= '2024-12-01'
        AND t0.ACTUALCOMPLETIONDATE <= '2024-12-31'
        AND t0.PROGRESSSTATUS = 'ON'
), percentOntimeProjectsPreviousRange as (
    SELECT
        CASE
            WHEN a.PROJECT_COUNT = 0 THEN 0
            ELSE ROUND(b.PROJECT_COUNT/a.PROJECT_COUNT) * 100
        END as ONTIMEPROJECTPERCENT
    FROM completedProjectsPreviousRange a, completedOntimeProjectsPreviousRange b
), rawChange as (
    SELECT
        (a.ONTIMEPROJECTPERCENT - b.ONTIMEPROJECTPERCENT) as CHANGE_FROM_PREVIOUS_PERIOD
    FROM percentOntimeProjects a, percentOntimeProjectsPreviousRange b
), percentChange as (
    SELECT
        CASE
            WHEN a.ONTIMEPROJECTPERCENT = b.ONTIMEPROJECTPERCENT THEN 0
            WHEN b.ONTIMEPROJECTPERCENT > 0 THEN ((a.ONTIMEPROJECTPERCENT - b.ONTIMEPROJECTPERCENT) / b.ONTIMEPROJECTPERCENT * 100)
        END AS PERCENT_CHANGE_FROM_PREVIOUS_PERIOD
    FROM percentOntimeProjects a, percentOntimeProjectsPreviousRange b
)

SELECT
    a.ONTIMEPROJECTPERCENT,
    b.ONTIMEPROJECTPERCENT as PREVIOUS_ONTIMEPROJECTPERCENT,
    c.CHANGE_FROM_PREVIOUS_PERIOD,
    d.PERCENT_CHANGE_FROM_PREVIOUS_PERIOD
FROM percentOntimeProjects a, percentOntimeProjectsPreviousRange b, rawChange c,
percentChange d

Avg. project duration

The Avg. project duration KPI shows the average amount of completion time—in days, weeks, or years—for projects with actual end dates within the filtered time period, as well as how the percentage increased or decreased since the previous time period.

You can also see the average amount of completion time for projects with actual end dates in the previous time period, as well as the number of days in the previous time period.

NOTE

This only accounts for the duration of completed projects.

KPI average project duration

WITH averageProjectDurationInRange as (
    SELECT
        AVG(t0.ACTUALDURATIONMINUTES) as AVERAGE_PROJECT_DURATION
    FROM PROJECTS_CURRENT t0
    WHERE t0.ACTUALCOMPLETIONDATE >= '2025-01-01'
        AND t0.ACTUALCOMPLETIONDATE <= '2025-01-31'
), averageProjectPreviousRange as (
    SELECT AVG (t0. ACTUALDURATIONMINUTES) as AVERAGE_PROJECT_DURATION FROM PROJECTS_CURRENT t0
    WHERE t0.ACTUALCOMPLETIONDATE >= '2024-12-01'
        AND t0.ACTUALCOMPLETIONDATE <= '2024-12-31'
), rawChange as (
    SELECT ((a.AVERAGE_PROJECT_DURATION - b.AVERAGE_PROJECT_DURATION) / 480) as CHANGE_FROM_PREVIOUS_PERIOD FROM averageProjectDurationInRange a, averageProjectPreviousRange b
), percentChange as (
    SELECT
        CASE
            WHEN a.AVERAGE_PROJECT_DURATION = b.AVERAGE_PROJECT_DURATION THEN 0
            WHEN b.AVERAGE_PROJECT_DURATION > 0 THEN ((a.AVERAGE_PROJECT_DURATION - b.AVERAGE_PROJECT_DURATION)  / b.AVERAGE_PROJECT_DURATION) * 100
        END AS PERCENT_CHANGE_FROM_PREVIOUS_PERIOD
        FROM averageProjectDurationInRange a, averageProjectPreviousRange b
)

SELECT
    a.AVERAGE_PROJECT_DURATION,
    b.AVERAGE_PROJECT_DURATION as PREVIOUS_AVERAGE_PROJECT_DURATION,
    c.CHANGE_FROM_PREVIOUS_PERIOD,
    d.PERCENT_CHANGE_FROM_PREVIOUS_PERIOD
FROM averageProjectDurationInRange a, averageProjectPreviousRange b, rawChange c,
percentChange d

Average tasks per project

The Avg, tasks per project KPI shows the average number of tasks assigned to projects within the filtered time period, as well as how the percentage increased or decreased since the previous time period.

You can also see the average number of tasks assigned to projects in the previous time period, as well as the number of days in the previous time period.

KPI average tasks per project

WITH tasksPerProjectInRange as (
    SELECT
        COUNT(t0.TASKID) as TASK_COUNT
    FROM TASKS_CURRENT t0
        LEFT JOIN PROJECTS_CURRENT t1 ON t1.PROJECTID = t0.PROJECTID
    WHERE
        (
            t1.PLANNEDSTARTDATE >= '2025-01-01'
            AND t1.PLANNEDSTARTDATE <= '2025-01-31'
        )
        OR (
            t1.PLANNEDCOMPLETIONDATE >= '2025-01-01'
            AND t1. PLANNEDCOMPLETIONDATE <= '2025-01-31'
        )
        OR (
            t1.PLANNEDSTARTDATE <= '2025-01-01'
            AND t1. PLANNEDCOMPLETIONDATE >= '2025-01-31'
        )
    GROUP BY t0.PROJECTID
), averageTasksPerProjectInRange as (
    SELECT AVG(TASK_COUNT) AS AVERAGE_TASK_COUNT FROM tasksPerProjectInRange
), tasksPerProjectInPreviousRange as (
    SELECT
        COUNT(t0.TASKID) as TASK_COUNT
    FROM TASKS_CURRENT t0
        LEFT JOIN PROJECTS_CURRENT t1 ON t1.PROJECTID = t0.PROJECTID
    WHERE
        (
            t1.PLANNEDSTARTDATE >= '2024-12-01'
            AND t1.PLANNEDSTARTDATE <= '2024-12-31'
        )
        OR (
            t1.PLANNEDCOMPLETIONDATE >= '2024-12-01'
            AND t1. PLANNEDCOMPLETIONDATE <= '2024-12-31'
        )
        OR (
            t1.PLANNEDSTARTDATE <= '2024-12-01'
            AND t1. PLANNEDCOMPLETIONDATE >= '2024-12-31'
        )
    GROUP BY t0.PROJECTID
), averageTasksPerProjectInPreviousRange as (
    SELECT
        AVG(TASK_COUNT) AS AVERAGE_TASK_COUNT
        FROM tasksPerProjectInPreviousRange
), rawChange as (
    SELECT
        (a.AVERAGE_TASK_COUNT - b.AVERAGE_TASK_COUNT) as CHANGE_FROM_PREVIOUS_PERIOD
    FROM averageTasksPerProjectInRange a, averageTasksPerProjectInPreviousRange b
), percentChange as (
    SELECT
        CASE
            WHEN a.AVERAGE_TASK_COUNT = b.AVERAGE_TASK_COUNT THEN 0
            WHEN b.AVERAGE_TASK_COUNT > 0 THEN ((a.AVERAGE_TASK_COUNT - b.AVERAGE_TASK_COUNT) / b.AVERAGE_TASK_COUNT) * 100
        END as PERCENT_CHANGE_FROM_PREVIOUS_PERIOD
    FROM averageTasksPerProjectInRange a, averageTasksPerProjectInPreviousRange b
)

SELECT
    a.AVERAGE_TASK_COUNT,
    b.AVERAGE_TASK_COUNT as PREVIOUS_AVERAGE_TASK_COUNT,
    c.CHANGE_FROM_PREVIOUS_PERIOD,
    d.PERCENT_CHANGE_FROM_PREVIOUS_PERIOD
FROM averageTasksPerProjectInRange a, averageTasksPerProjectInPreviousRange b, rawChange c, percentChange d

Troubleshooting

No results: If your query does not return any results, check to make sure double and single quotations copied correctly.

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